What a school website quote should include
There is no single price that describes every school website. A small primary school refreshing ten pages has a different brief from a college moving several campuses, years of documents and online admissions. Ask for a written scope against your actual content and the work your staff need to do.
- Design and setup: navigation, page layouts, your colours and fonts, and mobile presentation. Clarify the number of layouts and review rounds included.
- Content migration: who moves pages, news, photos and documents, and who rewrites outdated content? State quantities rather than simply asking to migrate “the website”.
- Hosting and domain: ask about hosting, SSL, domain renewal, storage, backups and responsibility for maintaining them.
- Training and support: identify the staff who need training, how they request help and what support covers after launch.
- Optional tools: list forms, enrolment, canteen ordering, ticketing and tours separately. Ask which tools are included and which add a recurring cost.
- Future changes: clarify whether staff can edit ordinary pages themselves, and which requests need paid design or development work.
Compare the full cost over three years
Compare the same period for every quote. A lower setup fee can come with a larger annual charge, while a broader platform may replace tools your school already pays for. Count a saving only when you have confirmed that the existing service can be retired.
| Cost | Record in the quote |
|---|---|
| One-off work | Design + migration + training + launch |
| Annual services | Hosting + support + domain + selected modules |
| Usage charges | Any transaction, messaging or other usage fees |
| Three-year total | One-off work + three years of recurring and estimated usage costs |
Ask whether GST is included, when invoices are due and whether renewal prices can change. Include the staff time needed to prepare content and maintain the site in your internal budget, even when it is not on the provider’s invoice.
Prepare a brief before asking for prices
Give each provider the same brief: school size, campuses, current domain, approximate page and document counts, launch window and the names or roles of the people who will edit the site. Separate launch requirements from features you might add later.
List three tasks you want demonstrated: publishing a news item, changing a term date and replacing a policy document. Ask to see the staff workflow as well as the public design. Our school website redesign checklist helps you build the content inventory and launch plan.
Questions to ask a school website provider
- What exactly is included in setup, and what would trigger an extra charge?
- Can our office staff edit pages and navigation without a support request?
- Who controls the domain, and what happens to content if we leave?
- Where are the website, school data and backups hosted?
- How are old URLs redirected, and who checks them at launch?
- What are the renewal, cancellation and support arrangements?
For local hosting and procurement considerations, see Australian school websites and hosting. Put the answers in writing so your school can review scope as well as price.
How SchoolWeb pricing works
SchoolWeb quotes for your school’s size, requirements and support needs. The website and everyday tools form the base; larger modules such as canteen ordering, event ticketing and enrolment carry an annual charge when enabled. Request an itemised quote against the modules you plan to use so you can compare it with your brief.
Read SchoolWeb’s pricing and included features, then send your brief for a quote. If you are still choosing the structure, start with our school website design approach.